My venue has a coordinator, why do we need another one?
I understand that some venues may provide a coordinator as part of their package. While having a venue coordinator can be helpful, it’s important to note that their responsibilities are typically limited to the venue itself, ensuring that things run smoothly within their specific location.
Your venue coordinator would not be able to troubleshoot issues with other wedding vendors in advance of the wedding, beyond maybe a referral or two. And they likely won’t be available to help if you’re getting ready off-site, or having a ceremony elsewhere.
My role extends beyond the venue, facilitating all of your vendors, on wedding day and in the weeks leading up—or even longer in the case of full planning.
Do you offer day-of or month-of coordination?
Yes, I offer these in the form of Event Management. Perfectly designed for couples who have already planned most of their wedding, or are excited to handle day-to-day planning themselves, but want a professional to make sure things unfold seamlessly on wedding day and the final weeks leading up.
Do you have a preferred vendor list?
I do maintain a preferred vendor list. Over the years, I have built strong relationships with various vendors in the wedding industry, including photographers, caterers, florists, DJs, and more. These vendors have proven themselves to be reliable, professional, and capable of delivering high-quality services. I always prioritize the unique preferences and vision of my couples. I take the time to understand your specific needs and desires, and I'm happy to recommend vendors that align with your style, budget, and overall wedding vision.
Frequently Asked Questions
Will you be our planner/coordinator on wedding day?
Absolutely! I’ll be your point of contact from start to finish, particularly on wedding day.
How do you handle unexpected issues on the wedding day?
Staying calm by being prepared whenever possible, communicating and acting quickly to resolve the issue. I assess the situation to determine how severe and how the issue will impact the wedding day. I make a plan. I may need to contact vendors, rearrange the schedule or find a backup solution. No matter what arises, I stay calm and positive.
How do you communicate with clients throughout the planning process?
The process begins with your complimentary consultation. Most often we’ll communicate by email, and meetings by Zoom or in person when necessary for vendor consultations or site visits.
What is considered a “light set up”?
This will vary from wedding to wedding, but typically it’s small details to be set out on guest tables like table numbers, place cards, and menus. Making sure decor focused areas like your welcome table are styled nicely. Setting up simple signage.
More laborious tasks like loading, unloading, and installing flowers and centerpieces, lighting, or even arranging furniture are outside of the typical scope of work and must be quoted separately.
What our Clients say
“Even though we started working with Patricia a little late into our wedding planning, she made an immediate impact with her experience and knowledge. She was friendly and made us feel comfortable when we ran into issues, we had little experience dealing with. She helped us quite a bit with helping us develop our vision for the wedding and making sure that it came to life on the day of. Throughout the entire planning process and the day of the wedding, she was on top of things, and arrived at the venue at the crack of dawn to begin preparations, so that we had nothing to worry about. Thank you again, Patricia!”